Moffat Mungazi
Lloyd Makonya
Correspondent
THE Government is making significant strides in modernising public procurement through the adoption of the electronic Government Procurement (eGP) system.
A recent workshop held at Mutare hotel, organised by the Procurement Regulatory Authority of Zimbabwe (PRAZ), sought to equip procurement officials from Government ministries, departments, and agencies (MDAs) with the skills and knowledge required to navigate the system effectively.
This initiative is part of Government’s broader efforts to enhance efficiency, transparency, and accountability in the use of public resources, in line with the legal framework governing public procurement, which includes the Public Finance Management Act and the Public Procurement and Disposal of Public Assets Act.
The eGP system, launched in phases, is a web-based platform designed to facilitate end-to-end procurement processes for Procuring Entities (PEs) and suppliers.
Its implementation began with the launch of Phase 1.1 in January 2024 by President Mnangagwa. Phase 1.1 introduced essential functionalities such as e-registration, workflow management, procurement planning, budgeting, and e-bidding up to bid opening.
Building on this foundation, Phase 1.2 focuses on tender evaluation, contract management, electronic invoicing, and goods delivery, while Phase 1.3 introduces framework agreements and a robust Management Information System (MIS) to support data-driven decision-making.
PRAZ ICT director, Mr Freddy Ndhlovu said: “The system’s implementation has already yielded marked improvements in public procurement practices. By the end of 2024, 315 out of 358 MDAs had approved Annual Procurement Plans, demonstrating significant compliance with Government regulations. PRAZ is working towards ensuring that all 358 MDAs meet the legal requirements outlined in the Public Procurement and Disposal of Public Assets Act.
“Additionally, the number of tenders processed through the eGP system has grown exponentially.“In the first quarter of 2024, only 51 tenders were processed. This figure increased to 1 716 in the second quarter, approximately 7 000 in the third quarter, and over 37 000 by the end of the fourth quarter.
“These figures highlight the rapid adoption of the system and its growing importance in public procurement.”
Despite these successes, challenges remain. Many officials within MDAs and suppliers lack the technical skills to fully utilise the eGP system. In addition, internet connectivity challenges, have hindered smooth operations. Addressing these issues is critical to achieving Government’s vision for efficient procurement. Mr Ndlovu further emphasised the importance of ongoing training and engagement. He noted that capacity-building workshops, like the one held in Mutare and across Zimbabwe, are essential for improving the skillsets of procurement officials and suppliers, ensuring compliance, and building confidence in the system.
He highlighted the need for continuous communication between MDAs and PRAZ to foster an effective working relationship and address challenges as they arise.
MDAs are required to have submitted their Annual Procurement Plans by January 31, 2025. The eGP system is poised to bring about a transformational change in Zimbabwe’s public procurement landscape.
By transitioning from paper-based processes to digital platforms, the system reduces transaction costs, shortens procurement cycles, and enhances decision-making by breaking down bureaucratic silos.
It also promotes transparency and accountability in the use of public funds, significantly reducing opportunities for fraud and corruption. Furthermore, the system enhances competition, leading to lower contract prices, and supports Government policies aimed at empowering youths, women, and local businesses.
The adoption of the eGP system aligns with the provisions of the Public Finance Management Act, which emphasises the efficient and accountable use of public funds. It also upholds the principles of the Public Procurement and Disposal of Public Assets Act by promoting fairness, competition, and transparency in public procurement.
While challenges persist, the progress made so far demonstrates the system’s potential to revolutionise public procurement in Zimbabwe. With continued investment in training, infrastructure, and stakeholder engagement, Government is on track to achieve full compliance, and realise the benefits of the eGP system.
By leveraging technology to modernise procurement processes, Zimbabwe is setting a strong example for transparency, accountability, and efficiency in the management of public resources.
